Procedures - T4 Dev

General Procedures

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Academic Integrity 4.407
Calculation of Time Periods: "Days" refers to college business days (e.g., Monday through Friday). The Vice President may extend timelines.
Academic Renewal (Fresh Start) 4.105
Students must meet with an academic advisor to obtain a request form and complete an Academic Renewal success plan to begin the process.
Academic Residency 1.301
Academic Residency refers to the number of credit hours a student must take at Elgin Community College to be eligible for a degree or certificate.
Alcoholic Beverages on Campus 6.301
Elgin Community College allows alcohol at events with food, served by trained staff. Approval is required, and alcohol must be a licensed purchased.
Anti-Discrimination, Harassment, and Retaliation Policy and Procedure 3.404
Equal employment and equal educational opportunity are fundamental principles at Elgin Community College.
Appeal for Complaint Procedure 4.408
ECC offers an appeal process for decisions like grades or judicial matters, allowing students to present extenuating circumstances.
Appeal of Final Grade 4.403
This process allows students to appeal a final grade due to calculation errors, arbitrary grading, or criteria outside the syllabus/performance.
Business Enterprise for Minorities, Females and Persons with Disabilities 3.408
ECC recognizes the importance of increasing the participation of businesses owned by minorities, females and persons with disabilities in public contracts.
Business Ethics and Conduct 3.808
Employees of Elgin Community College are expected to be ethical in their conduct.
Campus Safety 3.701
Elgin Community College encourages student and employee crime awareness and will comply with the Illinois Crime Awareness and Campus Security Act of 1990.
Clery Act Compliance Policy 3.104
Elgin Community College is committed to maintaining a safe and secure environment for its faculty, staff, students, and visitors.
College Admission 4.101
The following procedure applies to students seeking admission to Elgin Community College’s credit programs and courses.
Communicable Diseases/Contagious Illnesses 3.601
This procedure is for employees, students, and visitors with a communicable disease/contagious illness affecting their health, safety, welfare, and others.
Complaint Procedure 4.401
ECC ensures students or groups with differing opinions on policies can file complaints and receive a fair hearing without fear of retribution.
Copyright 3.301
Elgin Community College and its faculty, administration, support staff, and students will comply with the copyright laws of the United States.
Course Audit and Pass/No Credit 1.201
Students may select the audit or pass/no credit option for eligible courses upon registration online or in person.
Course Retake 1.203
A student who retakes any course does so with the understanding that only the higher grade will be used to compute the grade point average at ECC.
Credit for Learning Experiences other than Formal Instruction 1.101
ECC students may receive credit for skills gained outside the classroom, comparable to formal instruction, following specific procedures.
Criminal Background Checks & Drug Testing of Health Professions Program Students 3.406
Criminal background checks and drug testing are required of all students accepted into a Health Professions program.
Data Collection Involving People at Elgin Community College 3.103
ECC will maintain an Institutional Review Board (IRB) for the purpose of ensuring that data derived from human participants affiliated with ECC.
Data Privacy Policy 3.905
Elgin Community College regularly collects and uses data from students and employees.
Death of a Student/Former Student 4.406
In the event of the death of a currently enrolled Elgin Community College student, the Dean of Students should be notified.
Drug and Alcohol Testing of Truck Driving Program Students 3.405
ECC will conduct mandatory drug and alcohol testing for student drivers in the Truck Driving Program as described in this procedure.
Drug-Free Campus 3.401
The College aims to enhance the work and campus environment by eliminating drugs and alcohol, except with liquor permits or for instructional purposes.
Drug-Free Campus 3.401
Abstract
Electronic-Mail (E-mail) 7.104
The purpose of this administrative procedure is to protect the integrity of Elgin Community College’s electronic-mail (e-mail) system.
Emeritus Status - Administration 5.101
ECC may grant emeritus status to employees with long-term, outstanding service upon retirement, recognizing their significant contributions to the College.
Extended Absence Notification for Students 4.104
The Dean of Students Office assists students facing emergencies, notifying faculty of absences or impact on learning due to personal or family issues.
Extracurricular and Co-curricular Off-Site Learning Activities 4.405
Sanctioned off-campus activities led by ECC faculty/staff to enhance student learning, which may include single or multi-day trips with overnight stays.
Facilities Usage Regulations 6.208
Elgin Community College facilities usage regulations procedure.
Firearms, Weapons and Concealed Carry Procedure 3.902
ECC is committed to providing a safe and secure environment. ECC establishes restrictions on the ability to carry firearms or weapons on its ECC Campus.
Individuals with Disabilities 3.501
This Administrative Procedure sets forth ECC’s policy and procedures for the College’s compliance with the Americans with Disabilities Act.
Information Technology – Acceptable Usage 7.101
Elgin Community College’s IT Acceptable Usage Policy outlines guidelines for using technology to protect employees, students, and data, ensuring security.
International Student Insurance Requirements 4.202
The following procedure applies to international students on an F-1 or J-1 visa attending Elgin Community College.
Minimum Competencies and Placement Testing 1.104
A Minimum Competency is a prerequisite for college readiness required at ECC for all IAI general education transfer courses.
Minimum Requirements for Appointment to Faculty 5.103
ECC’s hiring standards for faculty align with HLC’s 2016 guidelines. Qualifications are reviewed regularly, with possible temporary waivers.
Notice of Non-Discrimination 3.402
ECC does not discriminate based on race, color, origin, ancestry, sex/gender/identity, age, religion, disability, pregnancy, veteran, or marital status.
Notice of Non-Discrimination 3.402
Abstract

Administrative Procedures

ECC is committed to providing an environment where you will learn new skills and reach your educational goals. The administrative procedures listed below outline student rights and responsibilities.

Parking of Vehicles on Campus 3.702
Vehicles violating regulations may be ticketed or towed at the owner's expense by ECC PD staff or Elgin PD liaison officers.
Payment of Elgin Community College Financial Obligations Incurred by Employees 2.203
The ECC Treasurer can withhold outstanding employee financial obligations from payroll checks, following specific guidelines.
Placement Test Appeals 4.404
Students may appeal placement test results after exhausting retakes and department recommendations for reading, writing, or math.
Posthumous Awarding of Degree or Certificate 4.604
In the event of a currently enrolled student's death, the process in Administrative Procedure 4.406, Death of a Student/Former Student, will be followed.
Procedure for Social Media 3.903
ECC Communications oversees official social media accounts and monitors online mentions of ECC and its entities.
Procedure for Unscheduled Closings 3.809
Elgin Community College procedure for unscheduled closings.
Records Retention and Disposal 3.102
The Business Administration offices will manage public records per Local Records Commission rules, retaining documents as per the retention schedule.
Red Flag Identity Theft Prevention Program 3.407
ECC developed this Identity Theft Prevention Program which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003.
Refunds for Credit and Non-Credit Courses 2.102
Students must formally withdraw from a course to be eligible for a refund.
Safety and All Hazards Response 3.806
Elgin Community College strives to maintain and promote a safe, secure, and healthy environment for employees, students, and visitors.
Schedule Changes and Course Withdrawals 1.202
Students making changes to their class schedule after registering may make those changes online or in the Registration Office B105.
Service Animals for Persons with Disabilities 3.904
Elgin Community College procedure of Service Animals for Persons with Disabilities.
Sex Discrimination, Sexual Misconduct, Interpersonal Violence Policy & Procedure 3.403
ECC ensures a safe, healthy environment free from discrimination, harassment, and misconduct based on sex, including sexual orientation and gender identity
Smoke-Free Campus 3.801
ECC will conform to the Smoke Free Campus Act. This Act prohibits smoking on each campus of a State-supported institution of higher education.

Specific Academic Procedures

Standards of Academic Progress (SOAP) 1.102
Elgin Community College requires that students make satisfactory progress toward achieving their educational goals.
State Officials and Employees Ethics Act 3.409
Elgin Community College will follow the guidelines of the State Officials and Employees Ethics Act.
Student Behavioral Threat Assessment and Intervention Team (BIT) 4.602
The BIT at ECC follows NaBITA protocols to assess and intervene with students displaying disruptive behaviors, ensuring campus safety.
Student Grades 1.103
Course instructors at Elgin Community College are exclusively responsible for grading their student's coursework and submitting midterm and final grades.
Student Optional Disclosure of Private Mental Health Information 4.603
ECC complies with the Student Mental Health Act, allowing students to authorize disclosure of private mental health info to a designated person.
Student Residency 4.102
ECC sets tuition based on residency, following ICCB guidelines: in-district, out-of-district, or out-of-state/international status.
Student Tuition and Fees 2.101
An Elgin Community College student is responsible for payment of tuition and fees assessed for his/her classes.
Student Waitlist Registration 4.502
ECC students can waitlist for a course until the tuition due date, agreeing to the procedure terms. No tuition or fees are assessed while on the waitlist.
Students Called to Active Duty 4.501
ECC students called to active duty must notify the College ASAP to receive support and services. Some options may be time-sensitive and unavailable.
Survey Use and Administration 3.906
Surveys gather information and feedback from prospective students, current students, alumni, faculty, staff, employers, and community members.
Towing of Vehicles 3.703
It is the policy of Elgin Community College to comply with all Illinois statutes regarding the towing of vehicles from campus property.
Tuition Adjustment Advisory Committee (TAAC) 2.103
ECC has established the “Tuition Adjustment Advisory Council” to review appeals for tuition only refund adjustments based on a medical or family emergency.
Tuition Waivers and Trustee Scholarships 4.201
ECC offers Tuition Waivers for senior citizens and Trustee Scholarships to support eligible students in achieving their academic goals.
Unattended Children on Campus 3.802
The college facilities and grounds are inappropriate places for unattended children, and ECC is not liable for visiting children without adult supervision.
Use and Rental of General Use Facilities; Campus Hallway, Atriums and Grounds; 6.201, 6.202, 6.203
ECC intends that maximum use be made of College buildings and grounds facilities within the framework of the educational mission of the College.
Use of College Assets 2.303
Elgin Community College fulfills its mission of teaching and public service by using resources that have been allocated, donated, earned or contracted.
Whistleblower Protection 3.804
ECC ensures trustees, officers, and employees can raise good faith concerns about possible legal, business, or ethical violations without fear of reprisal.
Workplace Violence Prevention 3.805
Elgin Community College is committed to preventing workplace violence and maintaining a safe environment.