Use and Rental of General Use Facilities; Campus Hallway, Atriums and Grounds;

Administrative Procedure 6.201, 6.202, 6.203

Elgin Community College intends that maximum use be made of College buildings and grounds facilities within the framework of the educational mission of the College. [See  110 ILCS 805/3- 43.] Nevertheless, general buildings, grounds and other facilities have been developed and are intended to be used for activities associated with the College. For that reason, all College facilities are non-public forums and unavailable for use by the general public, except as otherwise provided in this procedure.

When not required for activities associated with the College, General Use Facilities as identified below will be made available for rental to outside businesses and/or not-for-profit organizations. These rentals will be considered limited public forum events and as such, ECC will allow political and issue-oriented speakers who are for or against a particular issue of public concern, to voice their opinion and advocate for their position, but they must comply with our Facility Use Policy and process. They must remain in rented space and may not solicit, advocate or distribute in ECC hallways, parking lots or outside buildings.

For facilities usage regulations, please refer to Administrative Procedure 6.208 – “Facilities Usage Regulations”. These regulations only set guidelines and may be modified at any time without notice.

The following additional usage regulations apply:

1. All internal and external organizations requesting the use of hallways, atriums and/or grounds must obtain permission from the Facilities Rental department. The Facilities Rental department will coordinate and secure approval from the appropriate departments as required.
2. ECC reserves the right to prohibit any display, exhibit or event that upon review has been determined to be inconsistent with the usage permitted.
3. Requesting organizations will limit displays to the space provided and may not be disruptive to others.
4. Representatives of the requesting organization must remain in the reserved area during the event.
5. All printed material to be distributed or displayed must be approved by the Facilities Rental and/or Marketing department before the event, and the materials cannot be left behind when the requesting organization or presenter leaves the area at the conclusion of the event.

Priority Scheduling 

Priorities for scheduling General Use Facilities will be set in accordance with the following priority schedule:

General Use Facilities Include

• Alumni Room
• Spartan Auditorium
• Campus Grounds/Parking Lots
• Community Room
• Computer Labs
• Courts and/or Gardens
• General Classrooms
• Heritage Room
• HUB
• Lecture Halls
• Lounges

Priorities for scheduling hallways, atriums, and grounds will be set in accordance with the following priority schedule:

Building E Facilities Include

• Seigle Auditorium
• Training Rooms
• Conference Rooms
• Computer Labs
• Dining Room
• Atrium Areas
• Catering Kitchen

Facilities Rental Contact 

Elgin Community College
Facilities Rental Department
1700 Spartan Drive, Elgin, IL 60123-7193
Phone: 847-931-3925
Fax: 847-931-3911
eccfacilitiesrental@elgin.edu
elgin.edu/facilities/

This policy was last reviewed on 10/21/2024.